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Records Management

What Is Color-Coded Filing?

  • Research show color coding using end-tab files saves time... more than 70%
  • Color-coded labels improve filing accuracy and oprations. It's easier to recognize colors than black and white images.
  • Associations between colors and letters or numbers quickly become routine. It's easier to locate something that has been misfiled.

Why End-Tab Files?

Files identified with tabs on the narrow side of the folder instead of the top or long side are called end-tab or "shelf" files. End tabs are easily recognized when stored in shelf-style cabinetry. The combination of this style of file folder with color coding and shelf cabinets improves filing accuracy and saves time and file storage space.

Filing Systems From Safeguard:

  • Save space
  • Reduce filing time
  • Improve filing accuracy
  • Provide folders for a specific use
  • Use color-coding to match your filing systems

Why Shelf-Style Filing?

  • Lateral or shelf-style filing saves more space than conventional drawer filing. Since files are accessible from the side instead of from a drawer, they can be positioned higher, resulting in more files per square foot. Drawer clearances are not required, saving even more floor area!
  • Several people can access the same cabinet at the same time. File access time is also reduced because drawers do not have to be opened and closed.
  • Mobilizing these cabinets can provide even greater space savings in tight or crowded offices.
 

Lateral System

By moving shelves laterally (left or right), you have access to all rows without using additional aisle space. This concept allows your storage system to grow as your storage needs increase.

Compacting System

Place back-to-back units or double-entry storage

 

products on a mobile carriage which allows to access to files anywhere in the system. Mechanical assist tracking moves thousands of pounds with little effort.







 

Rotary File Cabinet

Revolving, four-sided unit stores material on two sides (back-to-back) with two closed positions. Ideal for dual work stations.

These units can house end tab files, video tapes, audio tapes, disks, hanging folders, lateral files and other media.

Simplify organization and maximize space

Office space is a large portion of your business expense. Safeguard offers a variety of storage options to reduce wasted office space. Choose melamine (MCP) and/or high-pressure laminate finishes designed to fit your needs.

Color Sentry Open Shelf

Make filing and retrieval easy -- see your files at a glance. Save time, space, and money while you improve efficiency.

 

 

Laminated Shelving and cabinets

Make filing and storage part of your office decor. Save space with open-shelf filing and present a more contemporary look. These cabinets are manufactured using furniture-grade particle board and melamine or high-pressure laminate, and offer:

  • Roll down closures
  • Receding doors
  • Locking mechanisms
  • Pull-out work shelves
  • Modular tiers

Flip Door

Optional Locks available.

Custom colors and designs also available

Stackable Tiers

Your storage grows as your file volume grows

Various widths, heights and depths available

Tambour Door

Roll open the locking door to provide easy access and conceal the files when closed. A pull-out work shelf provides a convenient work space.

X-Ray Shelves

Convenient storage and access for full-size X-Ray jackets.

Four Post Shelves

Use Four Post Shelving vertical filing to save space. Unique boltless construction presents a contemporary look, while providing a durable filing system. This system features:

  • Operational back panel
  • Adjustable file dividers
  • Adjustable shelf heights
  • Retractable work shelves
  • Single or back-to-back configurations
  • Multiple height and depth choices

 

Modular Tiers

Available in regular style (as shown) or angled style.

Welded Shelf

Welded construction for durability, rigidity and smooth, clean lines.

  • Adjustable dividers
  • Optional work shelf
  • No assembly required

Ask about other colors and styles

 

Modular Cabinet

Units with retracting doors and optional locking mechanisms keep your records confidential and secure.

Stackable Shelves

Tiers can be added to or substracted from existing systems, providing greater flexibility. Tiers are available with fixed dividers to prevent unnecessary file wear. Stackable shelves are suitable for:

  • Letter and legal filing
  • Binder and book filing
  • Patient charts/Medical and X-Ray filing
  • Video tapes